Frequently asked questions
We answer many of your questions on this page. First choose the topic you have a question about:
Why export with VWE?
Looking to reduce stock days? Expand your market reach? Boost your margins?
Start offering your vehicles internationally! With VWE’s complete export services, you can easily handle all administrative tasks related to export, while ensuring your foreign customer leaves with every required document in hand—making them more likely to return to you in the future.
With over 2.5 million exports processed through VWE, we know every detail of the export process. That’s why you can always rely on the expertise and support of our dedicated export specialists.
How does it work?
Exporting with VWE is simple, complete, and efficient. Through our online platform you can handle everything in one place—from vehicle deregistration to the required export documents, BPM refunds, and VAT processing. Below, you’ll find a step-by-step guide to getting it all done right.
Everything for vehicle export
With VWE’s export services, you can easily manage every step of the export process: from deregistering the vehicle in the Netherlands to providing the right documents so your customer can import it into the destination country. Through our online platform, you can register a vehicle for export, which automatically deregisters it in the Netherlands. At the same time, you can arrange additional essentials such as an export license plate, temporary insurance, and a Type Approval Data Certificate (a document containing the vehicle’s technical details to support the import process). Need a EUR.1 invoice declaration? Easily order it online through our partner Cargo— or here for more information.
Everything about VAT
When exporting a vehicle outside the EU, you as the seller can apply the 0% VAT rate. This allows you to offer vehicles at a lower price to foreign buyers. However, you must be able to prove to the Tax Authority that you correctly applied the 0% VAT. This proof comes from showing that the vehicle has left the EU, which is easily done with an EAD customs document. All the foreign buyer has to do is have this document scanned at the EU border. After that, you’ll receive a Confirmation of Exit (COE)—the official proof that the vehicle has left the EU.
When selling a vehicle to a business within he EU, you can also apply the 0% VAT rate. This is called an intra-Community supply.The buyer must have a valid VAT identification number, which you can verify online. In addition, you need here to prove that the vehicle was transported to another EU country. This can be shown through your administration, such as the order form, order confirmation, and transport documents (e.g. CMR consignment note).
In short: with VWE’s online platform, you don’t just arrange the export—you can also handle additional services such as temporary insurance, temporary German registration, and customs formalities. These require authorisations from the RDW and Customs, and we’ll be happy to advise you on this. Contact us at 088 – 893 7001 or info@vwe.nl.
Everything about BPM refunds
When exporting a vehicle within the EEA, in many cases you as the seller can reclaim the remaining BPM. This allows you to offer vehicles at a lower price to foreign buyers. But to reclaim BPM from the Dutch Tax Authority, you need to have everything in order. Here’s how it works:
- Prove that the vehicle has been registered in an EEA country. You can do this in two ways:
- Ask the buyer to send a copy of the registration in the destination country. This copy must then be submitted as proof to the Tax Authority.
- Or request a temporary registration in an EEA country. This way, you immediately have valid proof and don’t have to rely on the buyer sending it. Through VWE’s online platform, you can easily request a temporary EEA registration: the German registration document (Fahrzeugbrief).
- Ask the buyer to send a copy of the registration in the destination country. This copy must then be submitted as proof to the Tax Authority.
- Submit your BPM refund request (including proof) to the Tax Authority. Via VWE’s online platform, you can directly generate a completed form right after an export within the EEA. Everything you need to reclaim the remaining BPM as quickly as possible!
